Executive Assistant

Company: Barclays
Location: Vestal
Posted on: March 19, 2023

Job Description:

EXECUTIVE ASSISTANTAs a Barclays Executive Assistant you will provide EA support to the Americas Chief Compliance Officer. Helping to ensure the end to day functions are carried out efficiently and effectively. You will be the primary coordinator and point of contact for meetings with internal and external stakeholders. You will be required to help organize and share general workload as appropriate during periods of holiday and sickness while ensuring team administrative documentation is maintained.Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.This role requires working onsite in the New York office 4 days per weekWHAT WILL YOU BE DOING?

• Performing extensive diary, schedule management and proactive forward planning for (primarily) the Americas Chief Compliance Officer.-- At Barclays, you will be working in a fast-paced business, including booking appointments, conference calls/VCs and travel, organizing regulatory, policymaker and standard-setter's meetings with precision across multiple diaries, including (but not limited to) the Compliance teams, external Regulators' Administrations & the offices of senior Barclays stakeholders.--
• Assisting in establishing best practices standards by partnering with other assistants to achieve consistent high-performance standards and efficiencies.
• Performing other ad hoc duties as required e.g. populating templates, creating lists of upcoming meetings for a specific stakeholder, photocopying, maintaining department organizational charts, maintaining team distribution lists where applicable.
• Providing administrative support to other members of the team especially when other EA/Administrative colleagues are out of the office.-- Book travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc., as needed.
• Maintaining confidential and sensitive information; must act with discretion and integrity at all times.--
• Managing the events management logistics which will include meetings, functions, lunches, conferences, both at internal and external venues. Influencing and negotiating will be required to manage events like this.
• Acting as a reference point for the Americas Chief Compliance Officer.-- To use initiative in resolving queries where possible otherwise channeling to appropriate area and following up where appropriate.
• Performing a wide range of other administrative duties, e.g. processing of expenses and invoices on an online system (SAP/AIP).--WHAT WE'RE LOOKING FOR:
  • Ability to multi-task when demands arise in a fast paced, demanding environment--
  • Established administrative assistant in a corporate setting with excellent planning and organization skills
  • High-level knowledge of MS Office (Outlook, Word, Excel, PowerPoint, Visio)
  • Proven ability to manage multiple forward-looking calendarsSKILLS THAT WILL HELP YOU IN THE ROLE:
    • Experience working within a project-oriented environment; self-motivated and proactive
    • Enthusiastic, cheerful team player with a desire to work hard and learn about the firm/function/team
    • Ability to prioritize conflicting work demands
    • Effective time management and flexibility to reallocate demands as issues ariseWHERE WILL --YOU BE WORKING?You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.Because this position involves regular in-person contact with other employees and stakeholders, the Company requires proof of vaccination against COVID-19. As an equal opportunity employer, the company will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and a local law.

Keywords: Barclays, Scranton , Executive Assistant, Other , Vestal, Pennsylvania